Core Pipe Products, Inc., headquartered in Carol Stream, IL, is one of the premier manufacturers of stainless and alloy pipe fittings and flanges in the world. We have earned this reputation through the hard work and dedication of our employees, who are truly our most valued assets.

Accounts Payable (A/P) Specialist- Full Time Position

Carol Stream, Illinois

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role ensures compliance with company policies and internal controls, maintains positive vendor relationships, and supports the month-end close process. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced finance environment.

Essential Duties and Responsibilites

• Receive, review, code, and enter vendor invoices into the Epicor accounting system with accuracy and within established deadlines

• Perform two- and three-way matching of invoices to purchase orders and receiving documents; investigate and resolve discrepancies

• Obtain appropriate approvals and ensure invoices comply with company policies and authorization limits

• Prepare and process weekly check runs, ACH, and wire payments; ensure payments are released on time

• Audit and process employee expense reports and corporate credit card reconciliations

• Respond promptly to vendor and internal inquiries regarding invoice status, payments, and account discrepancies

• Reconcile vendor statements and resolve outstanding items, credits, and past-due balances

• Maintain vendor master file, including new vendor setup, W-9 collection, and banking information verification to prevent fraud

• Prepare 1099 data and support year-end 1099 reporting

• Assist with month-end close, including accruals, A/P subledger-to-general ledger reconciliation, and aging report review

• Monitor sales/use tax on invoices and escalate issues as needed

• Maintain organized electronic and paper files in support of audits

• Identify and recommend process improvements to increase efficiency and strengthen internal controls

Qualifications

Required:

• High school diploma or equivalent

• 2+ years of accounts payable experience

• Working knowledge of related accounting principles, A/P processes, and three-way matching

• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, formulas) and Microsoft Office

• Experience with an ERP or accounting system (e.g., NetSuite, SAP, QuickBooks, Oracle, Sage Intacct) Epicor preferred but not required

• Strong attention to detail and accuracy with numbers

• Excellent written and verbal communication skills

KnowLEDGE, Skills, and abilities

• Strong organizational and time-management skills; able to prioritize and meet deadlines

• Ability to handle confidential information with integrity and discretion

• Strong problem-solving and analytical skills

• Ability to work independently and collaboratively across departments

• Commitment to internal controls, compliance, and fraud prevention

• Working knowledge of sales and use tax

Working Conditions and Physical requireMENTS

This position is primarily performed in an office or remote setting and requires extended periods of sitting and computer use. Occasional lifting of up to 15 pounds (e.g., files, supplies) may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role.

What you receive

• Company-paid life insurance for you and your family

• Core Pipe offers a comprehensive benefit plan which includes: Medical, Dental, Vision, and Supplemental Life Insurance. Additional Information

• Paid holidays

• Profit sharing

• 401k retirement plan with company match

• Uniforms provided by Core Pipe for manufacturing employees

• Bereavement and jury duty

• Year-end bonuses

• Company-sponsored lunches, such as cookouts.

• Reimbursement up to $75 for safety shoes each year.

• Reimbursement up to $125 for OSHA-approved safety prescription glasses every two years.

• Tuition reimbursement, professional development, and job/safety training program*

• Annual bags tournament!

*Programs must qualify per company guidelines.

COMPANY INFORMATION Equal Opportunity statement

Core Pipe Products, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all duties, and responsibilities may change as business needs require.